Document scanning & mailroom services from Norfolk Scanning Solutions
Services
Norfolk Scanning Solutions specialize in transforming the way you manage your documents. Our services are designed to streamline your operations, enhance security, and save you valuable time and space.
Scroll down to explore how our tailored solutions can help your organization transition to a more efficient and eco-friendly document management system.
Meet retention policies and maintain industry compliance
We understand the importance of maintaining industry-standard compliance and meeting retention laws for both physical and electronic documents.
With HMRC's default retention period of 6 years plus current, businesses often accumulate a large volume of paperwork that needs to be retained. Additionally, GDPR regulations mean companies must be aware of exactly how and where client information is stored.
Our document scanning and hosting services offer a reliable solution to these challenges. By digitising your essential business documents, we ensure they are easily retrievable whenever necessary. All your documents are secure and protected, complying with the highest security standards.
Let us help you achieve compliance, streamline document retention, and ensure the accessibility and security of your vital business information. Focus on your core operations while entrusting your document management to us.
Archive Scanning
Traditional paper-based archiving can be costly in terms of space and time. Regularly locating and retrieving critical business information from mountains of paperwork is time-consuming; surely there's a more efficient way?
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At Norfolk Scanning Services, we offer a comprehensive solution to address these challenges. Our services include:
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Complete scanning and digitization of your paper documents.
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Assigning indexes to make files easily searchable and accessible.
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Delivering your data in your preferred digital format.
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Secure disposal of outdated files when no longer needed.
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With our streamlined approach, you can free up valuable space, enhance searchability, and improve overall efficiency in managing your documents. Let us help you transform your paper-based processes into a digital, organised, and secure system.
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If you know how many documents you have to scan, we created a no-obligation quote engine which can give you a clear idea of how much our service might cost. If you have any other questions, please get in contact.
Mailroom Digitisation
Seamlessly integrating with your business operations, our solutions offer a sophisticated approach to postal communications.
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By digitising incoming mail and delivering it directly into your Document Management System (DMS), we ensure enhanced accessibility, security, and efficiency.
Discover the cornerstone features of our mailroom service:
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Efficient Mail Handling. When we receive your mail, we carefully sort and prepare it for digitisation using advanced technology for accuracy and speed.
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Seamless Digitisation and Integration. We use high-resolution scanning and Optical Character Recognition (OCR) to convert your physical mail into digital documents. These documents are securely stored in a Document Management System (DMS) for easy access and retrieval.
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Tailored Workflow Integration. Our services fit seamlessly into your existing workflows, helping you move from physical to digital mail without disrupting your current processes, enhancing efficiency.
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Enhanced Data Security and Compliance. We follow strict data protection and privacy regulations to ensure your digitised mail is handled with complete confidentiality and security.
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Instant Access. Once digitised, your mail is immediately accessible and searchable within your DMS, making document management faster and reducing response times.
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Reduced Need for Physical Storage. Digitising your mail reduces the need for physical storage, saving costs and helping the environment.
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Detailed Reporting and Analytics. Our service includes comprehensive reporting and analytics, providing insights into mail volume, processing times, and trends to help you improve efficiency.
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Dedicated Support and Customisation. We offer ongoing support and customisation options to meet your changing needs, ensuring our partnership grows with your business.
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If you would like further information about our Mailroom services, or you'd to discuss pricing, please get in contact.
Ongoing Scanning
For businesses dealing with a constant influx of paper documents, a comprehensive and reliable document management system becomes crucial. At Enterprise Consulting, we offer a tailored package that includes:
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Efficient organisation of document collection and return.
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Regular scanning of all your documents and files, customised to your specific business needs.
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Preservation of your files on your preferred media or seamless integration with your existing online systems.
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Additionally, we provide our own Document Hosting solution and a robust online storage and retrieval system called Synergy. This can be seamlessly combined with any scanning contract, offering you a complete package that covers collection, scanning, online storage, retrieval, and even disposal if necessary.
Experience the convenience and efficiency of our end-to-end document management solution. Let us take care of your document journey, from collection to secure storage and easy retrieval.​
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Document Disposal
As part of our comprehensive document scanning package, we offer secure disposal. We prioritise compliance with legal requirements and environmentally conscious practices in our document destruction process, providing a certificate of destruction for your records.
In today's business environment, simply discarding documents in the bin is no longer a viable option. There are strict legal obligations associated with the proper disposal of documentation. Failure to comply with confidential records management and data destruction requirements can result in severe consequences as per government legislation.
With our services, you can trust that your documents will be appropriately handled once they are converted into a digital format. Ensure compliance, data security, and environmental responsibility by choosing our document scanning package.
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Our parent company, Enterprise Consulting, are committed to sustainable practice when it comes to document disposal. Learn more about our environmental commitments on their About page or get in contact today.
Scanning with OPEX
Enterprise Consulting are proud users of OPEX technology. The OPEX Falcon has been the foundation of our document scanning service for several years and we’re grateful to the team at OPEX Corporation for their years of experience and expertise.
OPEX values include Integrity, Fairness and Organisational Flexibility, which are highly compatible with our Ethos at Enterprise Consulting.
Key benefits of the OPEX Falcon:
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Unmatched flexibility
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Improved efficiency
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Increased security
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All of which are passed on to our clients.
Do you want to discover new and efficient ways to make your documents work for your business?
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It may be time to talk to our parent company, Enterprise Consulting, about how to integrate our bespoke business solutions and improve your business' bottom-line.
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Click the button below to find out more about the Synergy Enterprise Content Management Solution, as well as our company values and history.
Ready to take your documents to the next level?
